The Joint Legislative Audit and Review Committee (JLARC) Public Records Data Reporting System is now live. Agencies can begin submitting reports.
In 2017 the Legislature passed Engrossed Substitute House Bill 1594. That law requires certain agencies to report annually on a variety of metrics related to fulfilling public records requests. JLARC has developed a web-based reporting system for agencies to submit their data. The system is accessible from JLARC’s website at www.jlarc.leg.wa.gov.
Who is required to report?
The new law requires that agencies that spent an estimated $100,000 or more in staff and legal costs during the past fiscal year must report, and agencies that spent under $100,000 may report voluntarily.
It is important to note that, while only those agencies with annual public records expenditures over $100,000 are required to submit reports, all agencies must log in and indicate one of the following:
- The agency did not spend more than $100,000 responding to public records requests in the past fiscal year and, therefore, the agency is not subject to the annual reporting requirement for this reporting period.
- The agency did not spend more than $100,000 responding to public records requests in the past fiscal year, however, the agency will voluntarily submit a report.
- The agency did spend $100,000 responding to public records requests in the past fiscal year and will submit a report.
What am I supposed to report?
The new law defines the metrics required to be reported. Three user aids are available on the JLARC website to help you navigate the reporting process.
- Public Records Data Reporting Guidance: This document describes in detail each of the metrics and the data that is required for reporting purposes.
- Instructions for Public Records Data Reporting: This document describes how to enter the data into the system.
- Frequently Asked Questions (FAQ): This document provides answers to questions we receive from users. This will be updated regularly during the reporting cycle.
A brief “how to” video will also be available. If you require additional assistance with the reporting process, you can submit a brief summary of their issue to JLARC at JLARCPublicRecStudy@leg.wa.gov. The JLARC staff will respond promptly.
When am I supposed to report?
All reports must be submitted by close of business June 30, 2018.