The Washington State Association of Counties (WSAC) is a private, not-for-profit corporation that provides legislative advocacy, education and training, business programs, and professional services to elected and appointed officials in Washington State’s 39 Counties.
The Finance Manager is a critical link between financial transactions and ongoing operations and activities within WSAC. This position creates a dynamic connection between finance and policy while providing and assisting with services to our affiliates, policy partners, and members. The Finance Manager will support the financial needs of WSAC and have an additional responsibility for full management of the Washington State Association of Local Public Health Officials (WSALPHO) finances.
The Finance Manager reports directly to the Director of Operations and Administration, with co-supervision from the Managing Director of WSALPHO. This position is responsible for ensuring professional, timely and excellent customer service is provided internally and externally by processing, organizing, and delivering financial and administrative services.
This position is Exempt and does not currently have supervisory responsibilities.
- Generates large volumes of accounts receivable invoices for membership dues. Tracks and reports account balances and pursues collections for outstanding receipts.
- Provides timely and accurate payments to vendors. Responsible for detail coding and tracking according to budget standards.
- Provides A/P and A/R support for affiliate companies. Prepares and tracks billables between affiliates and WSAC.
- Maintains electronic and paper files for accounts payable (including W9s) and accounts receivable.
- Prepares and assures timely deposits.
- Processes reconciliations and correcting journal entries.
- Organizes and records ACH deposits, disbursements and credit card transactions.
- Monitors monthly expense and reimbursement reports and maintains receipts in an electronic format.
- Provides accounting, clerical research and confidential administrative support to WSAC Directors as needed.
- Compiles data to generate accurate and timely 1099 filing.
- Compiles data and reports for accurate PDC filing.
- Maintains financial registration data for conferences each year.
- Performs fixed asset tracking, reporting and maintenance.
- Corresponds with financial institutes, vendors and customers to support and address issues.
- Prepares, tracks, and reports on event budgets
- Processes credit card payments and refunds, produces invoices and receipts
- Tracks and files event payments and receipts
- Supports conference revenue and expense tracking and collections
WSALPHO additional support
- Assists in budget development and tracking of budget status through analysis and forecasting
- Prepares financial reports-Statement of Financial Position, Statement of Revenues and Expenditures, and other reports as needed
- Reconciles accounts and prepares journal entries
- Coordinates MAC payments and invoices and works with subcontractor for complete and accurate management of program finances
- Works with auditors to provide financial data needed for annual 990 filing
- Manages non-profit filing through the Secretary of State
- Oversees banking and tracks cash balances to ensure optimal levels for cash flow and interest earnings. Manages bank reconciliations.
- Administer financial partnerships and subagreements with local health jurisdictions
- Work with the Operations and Managing Director in the development of fiscal policy, short- and long-term financial plans
- May oversee and coordinate audits
- Negotiate and manage contracts and agreements with vendors and contractors
- Review business insurance policies and renewals
- Record keeping and archiving management
- Fixed asset tracking and reporting
Our Ideal Candidate
The Finance Manager has the aptitude and desire to handle all levels of the financial process. They will be extremely detail-oriented and have the knowledge of financial principles in order to organize and manage finances for several organizations. The Finance Manager is driven to provide excellent customer service. Has innate abilities to organize, analyze, and create systems to optimize efficiency. Strong written and verbal communication skills. Savvy with technology and able to troubleshoot and think quickly to solve problems. High ethical values to be a key player in financial activities and work independently. A service-driven mentality to support the cause of our non-profit mission. Proven experience to match the responsibilities.
Desired Qualifications and Demonstrated Abilities
- Three or more years of experience handling bookkeeping functions or equivalent training or education that demonstrates an aptitude and ability to understand accounting functions.
- Bookkeeping experience must include full-charge A/P and A/R processing.
- Two or more years of budgeting, financial statement preparation, and year-end reconciliations
- Experience preparing for and managing the process for annual tax filings of a non-profit.
- Training and experience in automated accounting software, experience with MIP Fund Accounting preferred.
- Two or more years of professional-related experience supporting diverse operations OR any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities.
- Positive, professional, and inherent capacity to be a team player with a small, but highly effective and respected organization.
- Ability to problem solve, manage competing deadlines, and work independently.
- Proactive in reviewing and enhancing systems and tools, staying informed and ahead of upcoming issues.
- Excellent computer and technical skills. Must be able to work with Microsoft Office applications and be a resource for others.
- Exceptional attention to detail, quality, and accuracy. Highly analytical with the aptitude to recognize deviations and implement corrections.
Salary and Employment Information
The salary range for this position is $70,000 – $90,000 ($5,833-$7,500 monthly) and will directly depend on the successful applicant’s qualifications and experience. The WSAC offers an excellent employee benefits package, including:
- 12 paid holidays (8 federal and 4 floating)
- 100% employer-paid medical employee and full family, dental, vision,
- Life and Long-Term Disability Insurance
- Health reimbursement account
- Generous 401k contributions.
- Employee Assistance Program
- Wellness activities and incentives
- Vacation & Sick Leave
- Family & Bereavement Leave
- Covered Paid Family & Medical Leave tax premiums
- WSAC is also a qualifying employer for the Federal Public Service Loan Forgiveness Program.
All WSAC employees are at will.
Individuals interested in applying for this position shall electronically submit a letter of interest and resume to Bridget Lockling, Director of Operations and Administration, Washington State Association of Counties, email@example.com. The application period will remain open until a candidate is hired. Rolling interviews are tentatively scheduled to start on September 25, 2023.